Privacy Policy

Last updated: 2024

This Privacy Policy explains how Qaxufa ("we", "us", "our"), operator of an online language learning platform, processes personal data of visitors and users of our website, in accordance with Regulation (EU) 2016/679 of the European Parliament and of the Council (General Data Protection Regulation, "GDPR") and the Polish Act of 10 May 2018 on the Protection of Personal Data (Ustawa o ochronie danych osobowych).

1. Data Controller

The controller of your personal data is:

2. What Personal Data We Collect and Why

We collect personal data through the contact and registration forms available on our website. Specifically, we process the following categories of data submitted directly by you:

• Identification data (name, surname) — to address you correctly and personalize communication;
• Contact data (email address, phone number) — to respond to your inquiry, provide information about our courses, and manage your account if you register for our services;
• Message content — the content of any inquiry, question, or request you submit through the form, in order to understand and respond to your needs.

We do not collect any special categories of personal data (e.g., health data, religious beliefs, political opinions) through our forms, and we ask that you do not include such information in your messages.

3. Legal Basis for Processing

We process your personal data on the following legal grounds, as provided by Article 6 of the GDPR:

• Article 6(1)(b) GDPR — processing is necessary to take steps at your request prior to entering into a contract, or to perform a contract with you (e.g., enrolling you in a language course);
• Article 6(1)(a) GDPR — your consent, where you have voluntarily submitted a form and, where applicable, agreed to cookie-based advertising measurement on the confirmation page;
• Article 6(1)(f) GDPR — our legitimate interest in responding to inquiries and maintaining correspondence with visitors who contact us.

4. Storage Period and Recipients of Data

Personal data submitted through our forms is stored for as long as necessary to fulfil the purpose for which it was collected, and in any case no longer than 3 years from the last contact, unless a longer retention period is required by applicable law (e.g., tax or accounting regulations).

Your personal data may be shared with:

• Trusted service providers who support our website hosting and email infrastructure, acting as data processors under written agreements compliant with Article 28 GDPR;
• Public authorities, where required by law (e.g., tax authorities, courts).

We do not sell your personal data to third parties, and we do not transfer it outside the European Economic Area unless adequate safeguards are in place as required by the GDPR.

5. Cookies

Our website uses a single cookie, named consent_mode, which stores your cookie consent choice for a period of one year. This cookie does not track your browsing behavior and is used solely to remember your preference regarding consent.

We do not use analytics cookies, tracking pixels, or any third-party tracking technologies (such as Google Analytics or similar tools) on this website.

Advertising measurement is activated only after you have given consent, and it operates exclusively on the confirmation page following a form submission.

6. Your Rights

Under the GDPR, you have the following rights regarding your personal data:

• The right of access to your personal data (Article 15 GDPR);
• The right to rectification of inaccurate data (Article 16 GDPR);
• The right to erasure ("right to be forgotten") (Article 17 GDPR);
• The right to restriction of processing (Article 18 GDPR);
• The right to data portability (Article 20 GDPR);
• The right to object to processing based on legitimate interest (Article 21 GDPR);
• The right to withdraw consent at any time, without affecting the lawfulness of processing carried out before withdrawal;
• The right to lodge a complaint with the Polish supervisory authority, the President of the Personal Data Protection Office (Prezes Urzędu Ochrony Danych Osobowych, UODO), ul. Stawki 2, 00-193 Warsaw, Poland.

7. How to Exercise Your Rights

To exercise any of the rights listed above, or if you have any questions about this Privacy Policy or our data processing practices, please contact us at:

Qaxufa
Jaśkowa Dolina 146, 82-867 Gdańsk, Poland
Email: [email protected]
Phone: +48 58 941 49 87

We will respond to your request within one month of receipt, in accordance with Article 12 of the GDPR. This period may be extended by two further months where necessary, taking into account the complexity and number of requests.

8. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or for legal or regulatory reasons. Any changes will be posted on this page with an updated revision date.